In an earlier news item HMRC Now Scanning (and Destroying!) - Post we advised that in future, when conducting enquiry work into taxpayers' affairs, HM Revenue & Customs (HMRC) would scan documents and letters received from taxpayers and their agents and then routinely destroy the originals within the following 40 days.

We asked HMRC for a list of the documents which it would never destroy but would automatically return the originals to the taxpayer/agent and we have now been advised they are as follows:

• Passports
• Forms P60
• Certificates of Birth / Death / Marriage
• Payslips

HMRC will also retain original letters of offer and acceptance, where they and the taxpayer come to a formal agreement over additional amounts due, etc.

So if it isn't on that (short!) list, and you want it to be returned, then it will be necessary to make that clear to HM Inspector - ideally when sending the documentation to them.

There appears to be some uncertainty regarding the period for which other documents will be held after receipt and scanning, before being destroyed - "within" 40 days, or "after" 40 days... we'll publish further updates when we know more - Now updated - see HMRC Clarifies Guidance on Timeframe for Destroying Post - Ed.

Article Added Friday, 08 July 2011 | 914 Hits

Your attention is drawn to the disclaimer on this site, which applies to the content in this section.